In today’s fast-paced work environment, a well-organized and efficient office is crucial for success. That’s why we’re excited to announce that we’re hiring a Admin and Receptionist to join our team in Dubai. This vital role will help create a supportive atmosphere that allows team members to excel in their specific tasks. If you’re looking to be part of a dynamic team and make a real impact, read on to learn more about this exciting opportunity!

We are the UAE’s leading Government Affairs and Corporate Services Agency, which adds unique value to our array of business services. Bizzmosis Group has a strong client list ranging from new start-ups to global multinationals. Our team has designed and delivered excellence in a range of tailored solutions from registrations and setups to permits and approvals across many industries. 

After more than a decade of experience, the core of our teamwork remains an inflow of passion that results in an outflow of impact for our clients. We have deep legal competencies and high-level relationships that blend to facilitate flawless delivery in Mainland, Free Zone, and Offshore company formation and product registration and visa processing services.

TASK AND RESPONSIBILITIES:

• Performs day-to-day administrative tasks.
• Maintaining the office neat, offering, and making beverages for the guests, coordinating with the cleaning company and other suppliers for all the operation needs.
• Maintain internal databases and calendar reminders.
• Documents and private data handling, as needed.
• Make travel arrangements.
• Arrange team events & training logistics.
• Schedule meetings and manage calendars for the CEO.
• Assist team in various administrative tasks depending on requirement.
• Receiving all first instance contact from prospective clients by email, social media, and the company website.
• Providing customer service by answering initial queries regarding products and services.
• Assigning complex queries and qualified clients to consultants to execute the quotation, contract, and execution.
• Handling phone calls and WhatsApp messages from current / prospective customers.
• Communicating internally important feedback from customers.
• Dealing with and responding to emails as per the company policies and SOPs.
• Coordinating and conducting follow-ups with the account managers on providing monthly reports, compilation of monthly reports for CEO, Directors.
• Staying active on social media to comment under posts related to our services to promote Bizzmosis services and generate leads.
• Proactive initiative in learning and assisting team members with ongoing projects to develop skills required for expected professional growth.

EXPERIENCE AND QUALIFICATIONS:

• Proven experience as an Administrator, Admin Assistant, client coordination or relevant role.
• Experience following diplomatic and formal commercial protocol is a plus.
• English proficiency (written & spoken).
• Experience with office management tools – MS Office Software (PowerPoint, Excel, Word in particular).

SKILLS & KNOWLEDGE:

• Ability to set and prioritize goals.
• Excellent organizational and time-management skills
• Strong written and oral communication skills
• Problem-solving attitude with an eye for detail

When sending your CV along with an intention letter, please answer the below questions:

1. What would your most recent manager say about your ability to do your job?
2. Tell us about a recent stressful situation at work and how you handled it?
3. Explain your approach to handling customer inquiries on social media to ensure a timely and positive customer experience?
4. What do you like most in your current job role?

Make sure you complete all the steps prior to the application.  Incomplete applications will not be considered.

Note:

If you have previously applied and been interviewed for this position within the last 4 months, we kindly request that you refrain from reapplying at this time.

We truly appreciate your interest in the role; however, we are currently prioritizing new candidates.

Thank you for your understanding.

If you’re interested, drop your CV, cover letter, and answers to the questions above at careers@bizzmosis.com

Deadline for CV applications – 6 pm, Sunday, 22nd December 2024